1.02 Get Repped Ltd (“us”, “we”, or “our”) operates the website www.getrepped.co.uk (the “Service”).
1.03 This Privacy Policy governs your use of the Service and explains how we collect, safeguard, and disclose information that results from your use.
1.04 We use your data to provide and improve the Service. By using the Service, you agree to the practices described here.
1.05 Unless otherwise defined, terms in this Privacy Policy have the same meanings as in our Terms and Conditions.
1.06 Our Terms and Conditions (“Terms”) and this Privacy Policy together form our agreement with you (“Agreement”).
1.07 Get Repped Ltd is incorporated in England & Wales. Registered office: 124 City Road, London, EC1V 2NX, United Kingdom.
2. Definitions
2.01SERVICE: www.getrepped.co.uk operated by Get Repped Ltd.
2.02PERSONAL DATA: Information relating to an identified or identifiable natural person.
2.03USAGE DATA: Data collected automatically through the Service (e.g. page-visit duration).
2.04COOKIES: Small text files stored on your device.
2.05DATA CONTROLLER: The entity that determines purposes and means of processing Personal Data (Get Repped Ltd).
2.06DATA PROCESSOR: A third party processing data on behalf of the Data Controller.
2.07USER / DATA SUBJECT: The individual using the Service and to whom Personal Data relates.
3. Information Collection and Use
3.01 We collect several types of information to provide and improve our Service.
4. Types of Data Collected
4.01Personal Data you provide: Email address; first & last name; phone number; postal address (country, county/state, city, postcode); and similar identifiers.
4.05Other Data (optional): Demographic or professional details you choose to supply (e.g. date of birth, education, employment agreements, NDAs, bonuses, marital status, taxpayer ID).
5. Use of Data
5.01 Provide and maintain the Service.
5.02 Notify you about changes to the Service.
5.03 Enable interactive features at your request.
5.04 Provide customer support.
5.05 Gather analysis to improve the Service.
5.06 Monitor usage.
5.07 Detect, prevent, and address technical issues.
5.08 Fulfil the purpose for which you provide data.
5.09 Enforce contractual rights (e.g. billing, collection).
5.10 Send account or subscription notices.
5.11 Send marketing or promotional material you have opted in to receive (opt-out anytime).
5.12 Legitimate interests, balanced against your rights (analytics, security, improvement).
5.13 Compliance with UK legal obligations.
5.14 Any other purpose described when you provide information, or with your consent.
5.15 Send emails on your behalf to talent agents and casting directors when you use our email functionality
5.16 Create and manage email drafts in your connected email accoun
5.17 Maintain email sending reputation and deliverability for your professional communications
6. Retention of Data
6.01 Personal Data is retained only as long as necessary for the purposes above or as required by law.
6.02 Usage Data is generally kept for a shorter period unless needed for security or Service improvement.
7. Transfer of Data
7.01 If you are outside the UK, your data will be transferred to—and processed in—the UK. By submitting data, you agree to this transfer.
7.02 We ensure appropriate safeguards (e.g. adequacy decisions or standard contractual clauses) for any onward transfer outside the UK.
8. Disclosure of Data
8.01Law Enforcement: We may disclose Personal Data if required by law or valid request.
8.02Business Transaction: Personal Data may be transferred in a merger, acquisition or asset sale.
8.03Other Cases:
To subsidiaries and affiliates
To contractors and service providers supporting our business
To third-party OAuth providers (Google, Microsoft) solely for authentication and authorized email functionality
OAuth tokens and email access permissions are never shared with other third parties
To fulfil the purpose for which you provide it
To include your company's logo on our site (if you supply it)
As disclosed when you provide the data
With your consent
To protect rights, property or safety of Get Repped Ltd, users or others
9. Security of Data
9.01 We use commercially acceptable security measures (encryption, access control). No method of transmission or storage is 100 % secure.
10. Authentication and OAuth
10.01 Our Service may let you log in or register using third-party authentication providers (e.g. Google or Microsoft OAuth). When you connect, we receive information (such as name and email) as allowed by that provider's privacy settings. We use this only to facilitate your login and use of the Service.
10.02Security of OAuth Tokens: Any OAuth tokens or credentials that allow our Service to interact with your third-party account are stored securely in encrypted form. Administrators cannot view these tokens and cannot use them to access your accounts. Tokens are used only as needed to provide authorised functionality.
10.03User Responsibility to Revoke Access: You may revoke our Service's access to your third-party account at any time (e.g. via Google or Microsoft account settings). It is your responsibility to revoke access if you stop using the integration or believe your account security is at risk.
10.04Google OAuth Permissions and Use:
email scope: To identify and authenticate your account and ensure emails are sent from your verified email address
profile scope: To personalize your experience with your name and provide account identification
https://www.googleapis.com/auth/gmail.send: To send emails on your behalf to talent agents and casting directors through our platform
https://www.googleapis.com/auth/gmail.compose: To create and manage draft emails in your Gmail account when using our email composition features
10.05Microsoft OAuth Permissions and Use:
User.Read: To authenticate your account and access basic profile information (name, email)
Mail.Send: To send emails on your behalf to talent agents and casting directors through our platform
Mail.ReadWrite: To create and manage draft emails in your Microsoft account when using our email composition features
10.06Email Sending Functionality: Our core service allows you to send professional emails to talent agents and casting directors from our curated database. When you use this feature:
Emails are sent directly from your connected email account (Gmail or Microsoft)
This ensures emails appear to come from you personally, not from our platform
We do not store copies of sent emails on our servers
You maintain full control over your email reputation and sending history
All emails include proper unsubscribe mechanisms and comply with anti-spam regulations
10.07Data Processing Location: When you connect your Google or Microsoft account, your authentication data may be processed on Google's or Microsoft's global server infrastructure. Your email data is processed only as necessary to send emails on your behalf and is not stored permanently on our servers.
10.08Revoking Email Access: You can revoke our access to your email account at any time through:
Revoking access will prevent our platform from sending emails on your behalf but will not affect your existing Get Repped account
11. Your Data Protection Rights (UK GDPR)
11.01Access – request a copy of your Personal Data.
11.02Rectification – correct inaccurate or incomplete data.
11.03Erasure – request deletion (“right to be forgotten”).
11.04Restriction – limit processing.
11.05Portability – receive data in machine-readable format.
11.06Objection – object to processing based on legitimate interests.
11.07Withdraw Consent – at any time without affecting prior processing.
11.08Complain – lodge a complaint with the UK ICO (ico.org.uk).
12. Service Providers
12.01 We employ third-party companies and individuals to facilitate the Service, perform Service-related services or assist in analysis. They access Personal Data only to perform tasks on our behalf and are contractually bound to confidentiality.
14.01 We use third-party Continuous Integration / Continuous Deployment platforms to automate development; these process code and infrastructure, not Personal Data.
15. Behavioural Remarketing
15.01 We may use remarketing services to advertise on third-party sites after you visit our Service. We and our vendors use cookies to inform, optimise and serve ads based on past visits.
16. Payments
16.01 If we provide paid products or services, payments are processed by PCI-DSS-compliant third-party processors. We do not store card details.
17. Links to Other Sites
17.01 Our Service may contain links to external sites not operated by us. We are not responsible for their content or privacy practices; please review their policies.
18. Children’s Privacy
18.01 The Service is prohibited for children under 13.
18.02 Users aged 13–17 may use the Service only with parental or guardian supervision.
18.03 If you become aware that a child has provided us with Personal Data, contact support@getrepped.co.uk; we will promptly delete such data.
19. Changes to This Privacy Policy
19.01 We may update this policy periodically. We will post the new version and update the “Effective date”.
19.02 Where required, material changes will be notified by email or prominent notice.
20.02 Post: Get Repped Ltd, 124 City Road, London, EC1V 2NX, United Kingdom
21. Email Communication and Anti-Spam Policy
21.01 Our platform facilitates email communication between users and talent industry professionals. All email communications sent through our Service must comply with applicable anti-spam laws including CAN-SPAM Act, GDPR, and UK regulations.
21.02User Responsibilities:
You are solely responsible for the content of emails sent through our platform
You must only send emails to recipients who have a legitimate business interest in receiving them
You must include accurate sender identification in all emails
You must honor all unsubscribe requests immediately
21.03Prohibited Email Practices:
Sending unsolicited bulk emails or spam
Using misleading subject lines or sender information
Sending emails to purchased or harvested email lists
Continuing to email recipients who have unsubscribed
21.04Email Monitoring: We reserve the right to monitor email sending patterns to prevent abuse of our platform and maintain good sending reputation with email providers.
21.05Account Suspension: Accounts that violate email best practices or applicable laws may be suspended or terminated immediately.
Our platform uses cookies
Our platform uses cookies to improve user experience and improve the site.
To manage your preferences at any time, please select Cookie Settings.
Our platform uses cookies
Our platform uses cookies to improve user experience and help us make improvements.
To manage your preferences at any time, please select “Cookie Settings” in the footer below.
For more information please read our Privacy Policy.
Strictly necessary cookies allow core website functionality such as user login
and account management. The website cannot be used properly without strictly
necessary cookies.
Performance cookies are used to see how visitors use the website, e.g. analytics cookies.
Those cookies cannot be used to directly identify a certain visitor.
Cookies are small text files that are placed on your computer by websites that you visit.
Websites use cookies to help users navigate efficiently and perform certain functions.
Cookies that are required for the website to operate properly are allowed to be set
without your permission. All other cookies need to be approved before they can be set
in the browser.
You can change your consent to cookie usage at any time.